Memberships
Gym membership management, without the register
HextaGym keeps every member's plan, start and end date, payments and dues in one place, and tells you who is due to renew this week. You set up your plans once — monthly, quarterly, half-yearly, yearly, with or without a joining fee or PT sessions — and the desk adds or renews a member in under a minute.
Updated 9 October 2026
What you can do
Everything a front desk does with a register and a calculator, without the mistakes.
- Create membership plans with any duration, price, joining fee and included PT sessions
- Add a member and their first membership in one step, with part payment if they pay the rest later
- Renew, upgrade, freeze (pause) and transfer memberships, with the dates worked out for you
- See dues at a glance: who owes how much, and since when
- Run several branches, with plans that work at one branch or all of them
Renewals that don't slip
The dashboard shows memberships ending this week and members who have already lapsed. Members get reminders before their plan ends — in the app, and on WhatsApp if you turn it on — so renewals happen without the desk chasing anyone.
Members can pay and renew themselves
Every gym gets its own website and member app. Members can see their plan, renew online by UPI or card, and download their receipts — no queue at the desk on the first of the month.
Who it's for
Independent gyms, fitness studios, CrossFit boxes and small chains in India — from a single-room gym with 50 members to multi-branch gyms with thousands. Start on the free plan and move up as you grow.
Frequently asked questions
Can I import my existing members?
Yes. Add them one by one at the desk, or send us your list and we'll help you bring it in. Their current plan, end date and dues come with them.
Can a membership be paused?
Yes. Freeze a membership for a number of days (you set how many each plan allows); the end date moves out automatically.
Does it handle part payments?
Yes. Record what the member paid today; the rest shows as dues until it's collected, with reminders if you want them.
Is there a free plan?
Yes. The Free plan covers one gym with up to 50 active members, forever. Paid plans add more members, branches, WhatsApp messages and features.
Read next
- GST invoices and UPI payments for your gym
- WhatsApp reminders that members actually read
- Gym renewal reminders: when to send them and what to say
- Gym software vs a register or Excel: an honest comparison
Start for free — free for your first 50 members.